Make invoicing a formality with self-billing functionality. As all required data is already digitally captured, the supply chain platform can automatically generate purchase invoices. Each of these invoices is prepared using the same predefined format, making further processing extremely easy.

3-way matching

The self-billing module uses 3-way matching. This means that the platform compares three datasets: what was ordered from the supplier, what did the supplier actually ship and what was eventually received at the distribution centre? The platform automatically generates and processes the invoice when there is a match.

Self-billing is particularly interesting for retailers with hundreds or thousands of suppliers such as e-commerce companies. Manually checking and processing invoices is no longer an option with such numbers. Self-billing reduces the required attention to those few invoices that generate discussion, not for all invoices that are prepared correctly.

Selfbiling ICT Logistics

Transport invoices

The platform also provides support for transport invoices. Because transport rates are fixed in advance and information on routes and distances is available, the platform can automatically calculate transport costs. Matching the calculated transport costs with the transport invoices shows which invoices can be prepared for payment.

The benefits

  • Control according to the principle of 3-way matching
  • Automatic generation of purchase invoices
  • No more time spent on manual checking
  • Intelligent handling of transport invoices
  • Fewer discussions with suppliers 

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Ruben Pals ICT Logistics